Select that line to switch to Simple Markup. This view is best for most copyediting and proofreading work.Ī vertical line, like the one shown in Simple Markup (see figure 4), will appear on the left side of the screen indicating that a change was made in that location. (B) All Markup displays all edits and comments. If you want to see the edit, select the vertical line to switch to All Markup. Instead, a vertical line will appear in the left margin showing that a change was made in that location. However, edits are indicated by a vertical line in the left margin.įor example, if you delete a sentence, that sentence won’t appear on screen. (A) Simple Markup displays the edited version of the content without visible in-line edits. The options are (A) Simple Markup, (B) All Markup, (C) No Markup, and (D) Original. Select the Display for Review drop-down menu to choose how edits and comments are displayed.You can control how comments and edits appear by using the Display for Review and Show Markup menus in the Tracking group in the ribbon. Select the Track Changes button again to turn off tracking.The button will appear darker than the rest of the ribbon when Track Changes is turned on. Select the Track Changes button in the Tracking group.Comments can also be used to issue formatting requests to the layout team, graphic design crew, or printer. When you’re reviewing a collaborative document, comments are often necessary to explain or suggest an edit. Also, to turn off track changes, click the Track Changes button again, and it changes from blue back to white. This is particularly important when collaborating with a large group. When you’re finished, save the document with a new filename to denote the modified version. When finished, choose Reject All Changes to globally reject all the remaining edits. If for some reason you don’t agree with most of your colleagues’ changes, click Accept on the ones you want to keep and choose Accept This Change from the list box. When finished, click Accept > Accept All Changes to globally accept all the remaining edits. When you see a change you don’t like, place your cursor anywhere on the marked change, click Reject, then choose Reject Change from the list box. Skim the document toggling between Simple Markup and All Markup. In fact, this is the quickest and easiest way to get through the process. Now you can review the document with the multi-colored edits on or off as you prefer.Ĭlick the track lines to toggle between Simple Markup (red) and All Markup (gray). As you read through the text, click the track line to toggle between All Markup (line turns gray) and Simple Markup (line turns red). Simple Markup just displays a red vertical track line adjacent to each line of text with changes. Fortunately, Word 2013 offers an additional option called Simple Markup, which is now the default choice when you turn on Track Changes.
In Microsoft Word 2013, choose All Markup to see every contributor’s changes.Īll those visible changes can be distracting when you’re reading a document. Also, notice the gray vertical track lines in the left margin, which indicate a change on the adjacent line. When the All Markup option is selected, the tracked document displays with all changes by all users, with each users’ edits in a different color. Once you’ve opened the document you’ll be reviewing, select the Review tab, click the Track Changes button, then select Track Changes from the list box to turn on this feature.